SAUGERTIES SPORTS HALL OF FAME CLUB
CALENDAR OF EVENTS
2009 - 2010
October 2009
Thursday 10/1/09
Thursday 10/15/09
Saturday 10/31/09
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Submit nomination to the press
Send letter to members re: nomination process, out of town voting, possible officer and chairperson candidates
Task chairpersons appointed by the President
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November 2009
Friday
11/20/09
Friday
11/20/09
Saturday 11/21/09
Monday 11/23/09
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Last day to accept nominee biographical questionnaires
All biographical questionnaires due to President from questionnaire chair
Annual member meeting, elect top ten finalist, elect officers 3 PM at American Legion
Mail top five ballots
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December 2009
Thursday 12/31/09
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Last day top five ballots accepted
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January 2010
Saturday
1/2/10
Monday
1/4/10
Saturday 1/9/10
Monday 1/11/10
Monday 1/11/10
Monday 1/11/10
Saturday 1/30/10
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Inductee election meeting 3PM at American Legion
President completes contact of newly elected members
Send letter to nominees not elected
New inductee press release
Send new inductees information about the club
Start inductee interviews
Mail fundraiser letter
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March 2010
Monday 3/1/10
Saturday 3/13/10
Monday 3/15/10
Monday 3/15/10
Monday 3/22/10
Monday 3/29/10
Wednesday 3/31/10
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Order banquet tickets (250)
Complete new inductee write ups
Release first inductee write up to the press
Submit Scholarship applications to the Saugerties High School guidance office
Release second inductee write up to the press
Release third inductee write up
Collect Scholarship applications from SHS
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April 2010
Thursday 1/1/10
Thursday 1/1/10
Thursday 1/1/10
Saturday 4/3/10
Saturday 4/3/10
Monday 4/5/10
Monday 4/12/10
Monday 4/12/10
Saturday 4/17/10
Monday 4/19/10
Saturday 4/24/10
Saturday 4/24/10
Saturday 4/24/10
Monday 4/26/10
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Order plaques and notify Ulster County Legislator
Brochure advertising due from advertising chair to brochure chair
Final draft of banquet program due from master of ceremonies to brochure chair
Select scholarship recipients
Begin scholarship write ups
Release fourth inductee write up to the press
Release fifth and final inductee write up to the press
Inductee and scholarship pictures (current for inductee and senior for scholarship) and summaries due to brochure chair
Complete scholarship write ups
Release Keeley Scholarship winner write up to press
Last day for ticket sales (others accepted by club President only)
Ticket sale info due from ticket chair to banquet chair
Brochure due to printer (order number of tickets sold plus 5)
Release Hall of Fame Club scholarship winner write up to the press
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May 2010
Saturday 5/1/10
Saturday 5/15/10
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Hall of Fame Banquet, 6 PM,
Glasco Firehouse
Confirm contract for 2011 Banquet (held first Saturday in May)
All press releases and biographies should be sent to Ron Brown @ golf651202@aol.com or he can be contacted at 846-633-2272 or 845-246-5218
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